NPA strives to provide needed classroom materials, items, equipment, and the like to its teachers to better serve of student’s learning needs. Use the steps below to complete a purchase order.

Use the template below for your purchase order. Complete it digitally with all needed information and email to Vada Visockis [email protected] and carbon copy Thomas Byers [email protected]

PO Template for 2025-26 rev 20250411 (1).xlsx

Purchase Order Pointers

Amazon Exemplar

Example for Amazon POs 2024-25.xlsx

from the desk of Steve Danner

Many of the POs I receive back each spring have one small flaw or another.  When this happens, I sometimes clean them up myself after receiving them if it’s super minor.   Other times, I need to track down teachers to clear up gaps, etc.. I would like to avoid that, so I am asking everyone to help me out and double check that you do the following when submitting POs:

• Please use the current PO form
• The box with “2026-“ is where I will assign a PO number before sending the PO to the vendor to place the order. You should leave this as is.
• Pro tip: the only real change from the 2025 template is the “2026-“ year in the box for the PO number itself, so if you wish to just update old PO’s you have to save some typing, that’s great, but please make that one change to 2026-.
• If NPA is to place the order, please give us ALL the information I will need to place the order.
• If your PO is more informational for our budgeting purposes, and you’re the one who will be executing the purchase, then it’s okay to be incomplete with vendor information, since you’ll be working that. (For example, Science teachers who will end up buying simple consumable lab supplies at the supermarket can just put “Basha’s” for the vendor.)
• However, if you’re expecting that I will place the order for you and the items will be here for you in August, then please be super-complete with vendor contact info.
• Use a separate PO for each vendor
• If it ends up that your order is best fulfilled through our NPA Amazon Prime account, there are two ways you can approach this:
• Existing way: please create a PO, but you can save yourself some typing by simply putting “Amazon” as vendor – nothing else needed – and pasting the specific product URL links from amazon.com into the PO excel sheet. See attached example. It’s okay that the URL may not fully show in the item description column – as long as the URLs are there I can use them to shop and get you the correct item you want. Most people have done fine with this one – thanks.
• if you create a Shopping List in your own Amazon account (please call the list “2026 PO Teachername”) and share it with me, that will save me a bit of time when ordering. This will also save you from having to paste URL’s into a PO. We will still need a PO, but you can just put “See List ‘2026-27’” in the Item Description and be done. See attached example.
• If you know (e.g. from a quote you’ve received) that sales tax or shipping will be charged, please include that on the tax and shipping lines. Otherwise, leave blank. We are not exempt from sales tax, but we are often not charged.